Bulk Towels

Hotel Linens Wholesale

Complete hotel linen supply wholesale — towels, bed linen, table linen and robes on one standard.

A hotel does not buy one kind of linen. It buys guest towels, bath mats, bed sheets, duvet covers, pillowcases, robes, table linen and kitchen cloths, and every one of those is a different specification with a different replacement rate. The problem a hotel actually has is keeping them all consistent while they wear out at different speeds.

That is the argument for buying the whole property from one supplier, and it is mostly an argument about shade and size rather than about price. A white towel from one mill and a white sheet from another are not the same white, and a guest sees both in the same room. Keeping everything on one shade standard and one size list is what makes a room look considered, and it is what makes a re-order possible three years later.

HotelsLinen manufactures hotel linens wholesale to a written specification from 500 pieces per style and colour — the full room set across guest towels, bath mats, bed linen, robes and food and beverage linen, in cotton and cotton-rich constructions in the weights the property tier calls for. The specification is held on file so every department re-orders against the same standard.

The buyers are hotels and resorts, boutique and lifestyle properties, serviced apartments and aparthotels, guest houses and inns, hotel management companies running several properties, and distributors supplying any of those. A hotel linen order is almost always the largest single linen purchase a property makes, and it is usually planned around an opening, a refurbishment or an annual replacement cycle.

Weight and tier are the first conversation. A mid-market hotel and an upper-upscale property are buying different towels and different sheets for the same room, and the difference runs through every item: guest towel weight, the fibre in the sheets, whether robes are supplied at all, and how the bathroom is presented. Getting the tier right first stops every subsequent decision being argued individually.

Par levels are the second conversation and the one that is most often underestimated. A property needs stock in the room, stock in the linen room, stock in the wash and stock in transit, which in practice means roughly two and a half to three times the in-room requirement. Properties that order to the in-room count run out on the first busy weekend and then buy badly at short notice.

Replacement is the third, and it is where a supplier is judged. Towels, sheets, robes and table linen wear out at different rates, so a property never re-orders the whole set at once. It re-orders one item at a time, years after the original order, and the only way that works is if the specification and a physical shade reference were kept from the beginning.

Our factory is in the Nantong Home Textile Zone in Jiangsu, China, with weaving, dyeing, cutting, sewing, embroidery and packing in one supply chain. Orders start at 500 pieces per style and colour with a typical four-week lead time after the sample and specification are approved.

One hotel, four linen specifications

The property buys from four groups of linen, and they are specified for different reasons and replaced at different rates.

Guest bathrooms

Bath towels, hand towels, washcloths and bath mats. Specified for hand feel and for how they survive the laundry, and replaced at the highest rate of anything in the property apart from washcloths. This is where the guest forms an opinion about the room in the first five minutes.

Beds

Flat sheets, fitted sheets, duvet covers and pillowcases. Specified for weave, thread count and above all dimensional stability, because a sheet that shrinks stops fitting. Replacement is slower than towels but the items are more expensive, so the specification has more money riding on it.

Robes and spa

Robes, spa towels and pool towels. Robes are laundered less often than towels and disappear more often, so the fleet is sized with a higher replacement allowance. Pool and spa towels are washed harder and replaced sooner than anything in the guest bathroom.

Food, beverage and back of house

Table linen, napkins, bar mops, kitchen towels and cleaning cloths. Specified by stain release and by how they behave in the wash rather than by hand feel, and normally bought by a different department on a different cycle from the room linen.

Hotel linen specification reference

A starting point for a full-property specification. The final figures follow the property tier, the laundry and the market.

Item	Common size	Common specification	Notes
Bath towel	70 x 140 cm	450–600 GSM cotton terry	The towel the guest forms an opinion about
Hand towel	40 x 70 cm	400–550 GSM	Matched to the bath towel
Washcloth	30 x 30 cm	400–500 GSM	Highest replacement rate in the property
Bath mat	50 x 80 cm	Heavier, with a non-slip reverse option	Or a towelling mat in the same shade
Flat sheet	To mattress size	Percale, 200–300 thread count	Confirm size by market, not by name
Fitted sheet	To mattress plus topper depth	Percale or cotton-rich	Corner construction decides the service life
Duvet cover	To duvet size	Matched to the sheet weave	Has to match duvet dimensions and fill
Pillowcase	To pillow size	Matched to the sheet weave	Pillow sizes differ between markets
Bathrobe	Two or three sizes	Terry, waffle or velour	Sized on a worn sample
Table linen	Cut to table plus drop	Spun polyester or cotton	Bought by food and beverage, not housekeeping
Shade	—	—	One white across the property, held against a reference
MOQ	—	—	500 pieces per style and colour

Par levels and replacement planning

Under-ordering on the first purchase is the most common and most expensive mistake in hotel linen.

What a par level is

A par level is the total stock a property needs in circulation: in the rooms, in the linen room, in the laundry and in transit between them. It is always higher than the in-room count, and how much higher depends on how often the laundry runs and how long a cycle takes.

Why two and a half to three times

At any moment some towels are in the room, some are in the return basket, some are in the wash, some are in the drier and some are folded on the shelf. A property washing daily still needs well over its daily issue in circulation, and a property washing every second day needs more. Two and a half to three times the in-room requirement is the usual planning figure, and it is worth checking against the actual laundry schedule rather than adopting it blind.

An opening is not a replacement order

An opening order covers every department at once and is planned as a project. A replacement order covers one item, years later, against stock already in service. Both need the same specification and the same shade reference, and the second one is only possible if the first one was recorded.

Keeping the whole property on one shade and one size list

This is the practical reason to buy the property from one supplier, and it has nothing to do with price.

Why whites do not match

A white towel and a white sheet from different mills are rarely the same white, and both are in the guest's line of sight in the same room. The difference is subtle in isolation and obvious side by side, and it is the fastest way to make a well-furnished room look assembled from whatever was available.

Why the size list has to be one list

Sheets, pillowcases and duvet covers have to work together, and bed sizes differ between markets. One size list confirmed against the actual beds, including topper depth, is what stops a set of bedding arriving that fits nothing in the building.

Why the reference matters three years later

Departments re-order at different intervals. The person ordering towels in year three may not be the person who ordered them in year one. A shade reference and a recorded specification is the only thing that makes the second order match the first, and it costs nothing to keep.

What You Get

Why Source Hotel Linens Wholesale From HotelsLinen

The full room set from one source

Guest towels, bath mats, bed linen, robes and food and beverage linen on one shade standard and one size list, so a room looks like one purchase.

Weight and tier set first

The specification starts from the property tier and the laundry, so every subsequent decision follows one standard instead of being argued item by item.

Par levels planned properly

Order quantities planned against in-room count, laundry frequency and cycle time — usually two and a half to three times the in-room requirement.

Specification held on file

Construction, shade and size list recorded, so a single-item re-order in year three still matches the opening order.

One white across the property

A single shade standard across towels and bed linen, because two whites from two mills are visible in the same room.

Size list confirmed against the beds

Mattress dimensions, topper depth and pillow sizes taken from the property rather than from market names.

Branding across the range

Embroidery, woven labels and printing available on towels, robes, bed linen and table linen, proofed on the sample.

Factory-direct tiered pricing

Quoted from the Nantong Home Textile Zone with 500-piece MOQ per style and colour and improving tiers above it.

Custom Manufacturing

Send your spec or sample and we make it to order with consistent quality at scale.

Custom Branding

Embroidered, woven-label and printed logos, plus private label packaging.

Factory-Direct MOQ

Start from 500 pieces per style and color, with a typical 4-week lead time.

FAQ

Common Questions

What is the MOQ for hotel linens wholesale?

Our standard minimum is 500 pieces per style and colour, item by item. Opening orders normally cover every department at once and are quoted as a set; replacement orders cover one item against the recorded specification.

How much linen does a hotel need to order?

Plan on two and a half to three times the in-room requirement, because at any moment some linen is in the room, some in the linen room, some in the wash and some in transit. Properties that order only to the in-room count run out on the first busy weekend.

Should a hotel buy all its linen from one supplier?

Mostly for shade and size consistency rather than price. A white towel and a white sheet from different mills are rarely the same white, and both are in the guest line of sight in the same room. One supplier, one shade standard and one size list is what makes a room look considered.

What GSM should hotel towels be?

It follows the tier. Mid-market guest towels commonly sit around 450 to 550 GSM; upper-upscale and suite towels around 550 to 700 GSM. Heavier feels plusher and dries more slowly, so the laundry capacity should be checked before specifying it.

What thread count should hotel bed sheets be?

Usually 200 to 300 in a good cotton percale. Higher counts are made by using finer, weaker yarns, which wear faster in a commercial laundry. Dimensional stability matters more than the count, because a sheet that shrinks stops fitting whatever its thread count was.

How often does hotel linen need replacing?

Different items at different rates. Washcloths are replaced most often, then bath towels and pool towels, then sheets, with robes and duvet covers lasting longer. A property therefore never re-orders the whole set at once, which is why the specification and a shade reference need to be kept.

Why do the whites in our rooms not match?

Almost always because the towels and the bed linen came from different mills or different dye lots. White is a range rather than a single colour, and two whites side by side in the same room are visible. One shade standard across the property fixes it.

What sizes should we order?

Take the measurements from the property: mattress length, width and depth, topper depth for fitted sheets, pillow dimensions and duvet dimensions. A king bed is a different size in the US, the UK and continental Europe, so a size list cannot be adopted from another market.

Can hotel linen be branded?

Yes, across the range. Towels and robes take embroidery, bed linen takes a woven label or printed mark, and table linen takes a woven label or jacquard mark. Placement is confirmed on the sample, and it is worth considering that a mark in the sleeping area is felt rather than seen.

What is the lead time?

About four weeks after the sample and specification are approved. Dyeing and any embroidery are the steps most likely to move the date, and an opening order with several departments is worth planning further ahead.

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